The Administrative Assistant Coordinator will report to the Executive Director and will support day-to-day operations of administration, investigations, accounting, community supportive services, maintenance, public housing, or Section 8. Position requires extensive hands on experience/knowledge and the ability to work with minimal supervisory oversight. More specifically, job duties will include but are not limited to:
- Enters and maintains various data in computer or manual information systems, such as purchase orders, inventory, payroll, accounts payable and receivable, inspections, human resources, logs, miscellaneous data, etc.
- Plans and directs development and communication of information designed to keep public informed of organization’s services
- Prepares and distributes fact sheets, news releases, photographs, or scripts to media representatives and other persons who may be interested in learning about or publicizing organization’s activities or services
- Provides support to the organization’s Board of Commissioners including taking and distributing minutes and assisting with various requests and meetings
- Attends various meetings, including public meetings, and records notes
- Composes and types routine correspondence
- Supervises administrative staff in the central office
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
- Arranges and coordinates travel and training schedules and reservations
- Prepares reports, meeting minutes, letters, charts, etc.
- Assists in monitoring agency contracts, grants, MOU's, proposals and other agreements for reporting and compliance with regulations
- Assists in finalizing contract actions by generating and developing contracts, change orders, supplemental agreements and administrative modifications
- Prepares outgoing mail and correspondence, including e-mail and faxes
- Ensures policy, procedures, rules, regulations and laws are followed
- Uses and learns computer and other technological applications effectively